Overview
Anyone preparing for certification first needs clarity about the starting situation, the objective and the scope. From this, ADLER CertConsulting develops an action plan together with the company and supports its implementation. The process ranges from gap analysis and system build-up through training, internal audit and management review to preparation for the external certification audit. If nonconformities are identified there, ADLER CertConsulting supports root-cause analysis and corrective actions. The certificate is decided solely by the independent certification body.
The exact course of the project depends on the target standard, the activities, the size of the company and the existing level of maturity. A business with clear processes and reliable records needs different support from a company that is building up responsibilities and documentation systematically for the first time. The following eight steps therefore provide a frame of orientation and are made specific for each project.
Initial review and gap analysis
We clarify the intended scope and record the existing processes, documents and responsibilities. In the gap analysis, we compare this situation with the requirements. You receive a prioritised overview and can better estimate the effort, internal tasks and next steps.
Building with the people from the business
A management system only works if the people involved understand and apply it. We therefore develop arrangements with management, those responsible and staff. Existing procedures are retained where they hold up. Documentation is created specifically where it creates clarity or is needed as evidence.
Internal review before the external audit
Before the certification audit, we review the system internally. An internal audit shows whether the agreed processes are being implemented and where action is still needed. For management systems, the management review is also prepared. This allows open points to be dealt with in an orderly way.
Calm, clearly coordinated audit support
We are familiar with typical audit sequences and questions and prepare the people involved accordingly. Records are put in order, contacts know their topics and organisational questions are clarified in good time. This takes unnecessary uncertainty out of the appointment and creates a factual, comfortable audit situation.
Where needed, we support coordination with the certification body and accompany the external procedure. The certification body assesses independently and decides on the certificate. If nonconformities are identified, we help with root-cause analysis, evidence and corrective actions.
Sequence of the support
- Understand the starting situation and the objective
- Place the requirements
- Identify gaps and the need for action
- Build up the system and records in a structured way
- Involve those responsible and staff
- Review and evaluate internally
- Prepare for and support the external audit
- Deal with nonconformities and develop the system further
Frequently asked questions
How does preparation for certification begin?
It starts with clarifying the objective and taking stock. This captures the standard, scope, locations, activities, existing documents and the desired timeframe. Only then can a reliable action plan be drawn up.
What is a gap analysis?
A gap analysis compares the existing operational situation with the requirements of the target standard or the certification programme. It shows which requirements are already met and where specific action is needed.
What is the difference between stage 1 and stage 2?
In a management system certification, the certification body assesses in stage 1 in particular the system build-up and readiness for the main audit. In stage 2 it examines implementation and effectiveness within the defined scope. The certification body determines the planning and the exact conduct.
How long does the preparation take?
That depends on the standard, scope, locations, existing structures and the available internal resources. The availability of appointments at the certification body also plays a role. A reliable estimate is possible after the initial review.
What happens in the case of nonconformities during the audit?
The company must evaluate the finding, investigate its cause and provide evidence of suitable corrections or corrective actions. ADLER CertConsulting can structure this handling. The certification body decides on the acceptance of the actions.